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Home > Custom Learning Solutions > Conference Production
Conference Production
Whether you’re new to conferences or simply considering taking on a new partner, LearnQuest can help.
If you expect ten or ten thousand attendees, LearnQuest's global conference team will sweat the details and deliver an event to remember. Below are a list of ways LearnQuest can help you plan your conference.
Pre-event
- Venue search and site visit
- Negotiate contract with venue and suppliers
- Design and host event website
- Set up and maintain registration system – regular reporting
- Marketing assistance to drive attendance (mailing campaigns, social media communication, sales campaign)
- Logistics assistance for registered attendees via conference mailbox/phone
- Manage hotel block bookings
- Set up and lead regular planning calls
- Coordinate with the content team to come up with the conference schedule
- Expo: coordinate marketing and selling of conference sponsorships
- Designs: Floor plans, flyers, expo stands
- Help with visa applications/legal documents (if applicable)
During event
- Organization and transportation/shipment of conference material
- Venue set-up
- Design, print and set up signage (floor plans, daily schedules, room names)
- Design and print deliverables (conference guide, lab instructions, evaluation forms)
- Collate attendee receivables (backpack/bag, handouts, gifts, etc)
- Registration and info desk (for duration of conference)
- Provide printed conference badges to all attendees at registration desk
- Onsite coordination with suppliers (food/beverages, AV, IT)
- Coordinate off-site dinner or event
- Travel coordination (from airport, to off-site event)
- Recruit and coordinate hostesses/conference assistants
- Track session attendance
- Collect evaluation forms
- Expo: Set up Expo area, support sponsors with local needs, coordinate tracking of sponsor booth visits (via hand-held scanners)
Post-event
- Tear-down and clean-up at end of event
- Transcribe or scan evaluation forms from sessions and overall conference
- Provide post-event report
If you are interested in having LearnQuest host your next technical conference or training event, please contact us at IBMConferences@Learnquest.com.
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